Website terms of use

​Please read these Terms of Use ("Terms", "Terms of Use") carefully before using the www.simplyoffice365.com website (the "Services") operated by Simply Office 365 ("us", "we", or "our").

​

Your access to and use of the Services is conditioned on your acceptance of and compliance with these Terms. These Terms apply to all visitors, users and others who access or use the Service.

​

By accessing or using the Services you agree to be bound by these Terms. If you disagree with any part of the Terms then you may not access the Service.

​

​

TERMINATION
​We may terminate or suspend access to our Services immediately, without prior notice or liability, for any reason whatsoever, including without limitation if you breach the Terms.

​

All provisions of the Terms which by their nature should survive termination shall survive termination, including, without limitation, ownership provisions, warranty disclaimers, indemnity and limitations of liability.

​

​

LINKS TO OTHER WEBSITES
​Our Services may contain links to third party websites or services that are not owned or controlled by Simply Office 365.

​

Simply Office 365 has no control over, and assumes no responsibility for, the content, privacy policies, or practices of any third party web sites or services. You further acknowledge and agree that Simply Office 365 shall not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with use of or reliance on any such content, goods or services available on or through any such web sites or services.

​

We strongly advise you to read the terms and conditions and privacy policies of any third party websites or services that you visit.

​

​

GOVERNING LAW

​The Terms shall be governed and construed in accordance with the laws of Great Britain, without regard to its conflict of law provisions.

Our failure to enforce any right or provision of these Terms will not be considered a waiver of those rights. If any provision of these Terms is held to be invalid or unenforceable by a court, the remaining provisions of these Terms will remain in effect. These Terms constitute the entire agreement between us regarding our Services, and supersede and replace any prior agreements we might have between us regarding the Services.

​

​

CHANGES
​We reserve the right, at our sole discretion, to modify or replace these Terms at any time. If a revision is material we will try to provide at least 30 days notice to any new terms taking effect. What constitutes a material change will be determined at our sole discretion.

​

By continuing to access or use our Services after those revisions become effective, you agree to be bound by the revised terms. If you do not agree to the new terms, please stop using the Services. 

​

​

​

​

Privacy policy

​

We understand that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, www.simplyoffice365.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law. 

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately. 

​

​

DEFINITIONS AND INTERPRETATION
In this Policy, the following terms shall have the following meanings:
“Cookie”
​Means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in the section below: Our use of cookies.

“Cookie Law”
​​Means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003.

“Personal Data” ​
​Means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”).

“We/Us/Our”
​Means Simply Office 365 Ltd, a limited company registered in England and Wales under company number 11656458, whose registered and main trading address is 4500 Parkway, Solent Business Park, Whiteley, PO15 7AZ.

​

​

INFORMATION ABOUT US

​Our Site is owned and operated by Simply Office 365 Ltd, a limited company registered in England and Wales under company number 11656458, whose registered and main trading address is 4500 Parkway, Solent Business Park, Whiteley, PO15 7AZ. Our VAT number is 309574289.

​

​

WHAT DOES THIS POLICY COVER?

​This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them. 

​

YOUR RIGHTS

​As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold: 

• The right to be informed about Our collection and use of personal data.

• The right of access to the personal data We hold about you (see section below: How can you access your data?).

• The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details below).

• The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you. We only hold your personal data for a limited time (as explained in the section below: How Do We Use Your Data?) but if you would like Us to delete it sooner, please contact Us using the details below).

• The right to restrict (i.e. prevent) the processing of your personal data.

• The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation).

• The right to object to Us using your personal data for particular purposes.

• Rights with respect to automated decision making and profiling. 

​

If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided below and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office. For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.

​

​

WHAT DATA DO WE COLLECT?

​Depending upon your use of Our Site, We may collect some or all of the following personal and non-personal data (please also see the section Our use of cookies below on Our use of Cookies and similar technologies.

• name

• business/company name

• job title

• contact information such as email addresses and telephone numbers

• IP address

• web browser type and version

• operating system

• a list of URLs starting with a referring site, your activity on Our Site, and the site you exit to

​

​

HOW DO WE USE YOUR PERSONAL DATA?

​All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see the section below: How and Where Do We Store Your Data?

Our use of your personal data will always have a lawful basis, either because it is necessary for Our performance of a contract with you, because you have consented to Our use of your personal data (e.g. by subscribing to emails), or because it is in Our legitimate interests. Specifically, We may use your data for the following purposes: 

• Supplying Our products and services to you (please note that We require your personal data in order to enter into a contract with you)

• Replying to emails from you

• Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by emailing info@simplyoffice365.com)

• Analysing your use of Our Site to enable Us to continually improve Our Site and your user experience

​

With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email with information, news and offers on Our products and services. We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003. 

Third parties whose content appears on Our Site may use third party Cookies, as detailed in the section Our use of cookies below. Please refer to this section for more information on controlling Cookies. Please note that We do not control the activities of such third parties, nor the data they collect and use and advise you to check the privacy policies of any such third parties. 

You have the right to withdraw your consent to Us using your personal data at any time, and to request that We delete it. 

We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data is then destroyed unless its retention is required to satisfy legal requirements or to protect Our legitimate interests. 

​

​

HOW AND WHERE DO WE STORE YOUR PERSONAL DATA?

We only keep your personal data for as long as We need to in order to use it as described above in the section above How do we use your personal data?, and/or for as long as We have your permission to keep it.  Your data will only be stored in the UK.  Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site. Steps We take to secure and protect your data include:  

• Your data is encrypted and stored within the Microsoft Office 365 cloud platform in secure data centres in the UK.

• Access to your data is controlled using secure access rights management and is strictly limited to authorised users.

 

 

DO WE SHARE YOUR DATA?

We will not share any of your data with any third parties for any purposes.  In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal obligations, a court order, or a governmental authority.

 

 

WHAT HAPPENS IF OUR BUSINESS CHANGES HANDS?

​We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.  In the event that any of your data is to be transferred in such a manner, you will not be contacted in advance and informed of the changes.

 

 

HOW CAN YOU CONTROL YOUR DATA?

​In addition to your rights under the GDPR, set out in the section above: Your rights, when you submit personal data via Our Site, you may be given options to restrict Our use of your data. In particular, We aim to give you strong controls on Our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails and at the point of providing your details. 

You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving. 

 

 

YOUR RIGHT TO WITHHOLD INFORMATION

​You may access Our Site without providing any data at all. You may restrict Our use of Cookies. For more information, see the section below: Our use of cookies. 

 

 

HOW CAN YOU ACCESS YOUR DATA?

​You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@simplyoffice365.com, or using the contact details below. 

 

 

OUR USE OF COOKIES

​Our site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by the web-hosting service Wix (on which Our site is built and run) and are used only to facilitate the operation of the service and improve your experience of Our Site.

• You can find more information about cookies on the Your Online Choices website: http://www.youronlinechoices.com/uk and the About Cookies website: http://www.aboutcookies.org.uk

• You can read Wix's Privacy Policy here: https://www.wix.com/about/privacy

By using Our Site you may also receive certain third party Cookies on your computer or device. Third party Cookies are those placed by websites, services, and/or parties other than Wix. Third party Cookies are used on Our Site to generate information about traffic to websites and their usage, and for targeted advertising. These Cookies are not integral to the functioning of Our Site and your use and experience of Our Site will not be impaired by refusing consent to them. 

All Cookies used by and on Our Site are used in accordance with current Cookie Law. 

Before Cookies are placed on your computer or device, you will be shown a notification prompt at the top of your browser window requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies (as detailed in this section below); however certain features of Our Site may not function fully or as intended.

Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in this section below, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them. 

Our Site uses analytics services provided by Google Analytics. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and our products and services. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you. You can read Google's Privacy Policy here: https://policies.google.com/privacy

You can choose to refuse consent to third party cookies. 

 

You can opt out of Google Analytics by visiting http://tools.google.com/dlpage/gaoptout

You can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party Cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device. 

You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings. 

It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.

 

 

CHANGES TO OUR PRIVACY POLICY

​We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date. 

 

​

​

​