Office 365 Insights - Dec 2019

Outlook on the web - Meeting Insights

MC191699
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Meeting Insights makes it easy to prepare for meetings. When you click on a meeting event in  Outlook on the web calendar, Outlook will suggest content (like emails and files) that it feels is related to the event or the attendees.

Content is tailored for each user and users will only see content they are authorised to see. Therefore, meeting participants may not see the same suggested content.

This is a nice feature as it may suggest content you are not aware of or provide quick access to related content. The limitation is that the feature will only be useful to those individuals  who use Outlook on the web instead of the Outlook desktop app or even Teams Calendar! 



Sharing Reports for OneDrive

MC191782
 
We all know how difficult it is to keep track of which of your documents in your OneDrive for Business have been shared externally. This change enables you to generate a report that shows how your OneDrive for Business content is being shared outside the organisation and therefore be able to take action should any of the content sharing need to be cancelled.

You  can generate the report from the OneDrive Settings -> "More Settings" page.

OneDrive Settings is the cog icon in the ribbon when you open OneDrive via a browser. The report outputs a CSV file that contains a row for every unique user, permission, link, and item on that site. 



Microsoft To-Do - Notifications for shared lists 

MC195304 

Microsoft To-Do has supported the ability to create a task list and then share it and all the tasks within with other people.

More from Microsoft on creating and sharing lists:
https://support.office.com/en-us/article/create-and-share-lists-4e5aeac6-8649-4813-aae5-2c2ddea2f292

This is a great additional feature that enhances the usability of To-Do. One drawback however was that when someone you shared the list with updated a task, you were not notified. Well this is all changing, during December 2019 Microsoft is rolling out automatic push notifications informing you of any changes in any of the task lists you share. 


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Form customisation in SharePoint lists and libraries

MC192839

You can now customise the order and visibility of fields on SharePoint forms in lists and libraries without the need to convert the form to a PowerApp.

To use this new feature, click "Show/Hide Fields" in the "Edit Form" menu on the Form details pane - if you cannot see the "Edit Form" option and instead just see "Customize with PowerApps" then your Office 365 tenant has not been updated yet.

Why is this useful?
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Overtime you may have columns on SharePoint lists and libraries that you no longer need, but you do not want to remove them from the List or Library as they contain useful legacy data. This new feature allows you to easily hide the redundant columns on the Form and also change the order of the remaining columns to make it more efficient for users to capture and edit information.  Although this could be achieved by converting the Form to a PowerApp, this was a daunting process for many site owners and members.

Guest access to Microsoft Teams using a Gmail address

MC194386

You will now be able to invite new external guests to your Team who only have a Gmail email address without needing them to create a Microsoft Account or an Office 365 Account. This will greatly increase the flexibility of teams when working with external guests.
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This change does require your IT department to change the settings in the Admin Center to enable this.

More from Microsoft on Google federation:
https://docs.microsoft.com/en-gb/azure/active-directory/b2b/google-federation

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Author: SO365 Insights

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