December was a quiet month for Microsoft with only a few major changes to Microsoft 365 being announced. To start our Microsoft 365 Insights for 2021, we've picked our top three. There will be much more to come as we move into the new year.
Changes to default settings for guest access
The first announcement is less a change and more an alert that some of the default settings in Teams are changing and this may have an impact on you if you do not want to enable your staff to be able to invite external guests to any of your Teams. We know of clients that have specifically chosen this set-up.
Access to Teams settings and controls are moving
Starting this month, Microsoft is relocating certain Teams settings and controls to the “Me Menu” – the menu you can access in Teams by clicking your profile picture in the top right.
Which controls are moving?
If you use Microsoft Forms to create and publish internal or external surveys, quizzes or as a general data capture service, then as well as the additional branding capabilities that are now available, you will soon have greater text formatting capabilities to make your Forms more engaging and to help emphasise content where needed.
We love Forms and have developed several solutions around the service for our clients, so this is yet another welcome addition to its capabilities.
Configuration change in guest access for Microsoft Teams
From February 8th, Microsoft will change the default setting to guest access enabled in your environment. Currently there are three admin settings to control guest access:
It is the “Service Default Off” setting that will automatically change to “On” from the 8th February. If this is your current setting and you want to continue to prevent guests being invited to Teams, then prior to the 8th February you will need to change the setting in the Teams Admin area from “Service Default Off” to just “Off”
More from Microsoft
Microsoft Teams profile menu update
Access to Settings, Zoom Controls, Keyboard Shortcuts, About, and Check for Updates is moving from the Me Menu to a new menu in the title bar. The Me Menu will be focused on account management, where users can switch to another account or tenant through the first level of the Me Menu. The following links will be moved out of the Me Menu into a new menu in the title bar:
How will this affect me?
The Me Menu will be focused on account management, with account and tenant switching moved to level one of the menu.
Settings, Zoom Controls, Keyboard Shortcuts, About, and Check for Updates is moving from the Me Menu to a new menu in the title bar.
Text formatting available in Microsoft Forms
Text formatting (bold, italics, and underline) is coming to Microsoft Forms to help survey and quiz designers differentiate and emphasize content.
How will this affect me?
Consistent with Office 365 products, users can format text by using either a floating tool bar or keyboard shortcuts. In the editing canvas of the form, designers can use the text format toolbar inline whenever they are composing text content.
Author: SO365 Insights