Auto versioning on SharePoint lists
Versioning is one of the most important features of SharePoint, enabling users to evidence changes, create audit trails and recover from mistakes.
When a user creates a new Document Library versioning is automatically enabled, but when the same user creates a new SharePoint List then versioning is not enabled. This difference is not obvious and requires the user to go to the List 'backstage' and turn on versioning, a process I would guess most users are not aware of. With versioning off, a lot of the great audit and change management capabilities are lost.
Well finally, Microsoft have announced that versioning will be turned on by default for any new lists.
Of course, the timing of the upgrade in your environment is down to Microsoft, so you will need to manually check if versioning is on or off for your lists until then.
If you're not sure what versioning is or how to use it, then check out this link:
Enable and configure versioning for a list or library
Expand images in SharePoint pages
SharePoint pages provide you with the ability to create rich communication experiences full of images, text, news and videos.
Currently the only way for a user to expand the size of an image on your page to see it more clearly, is to zoom in on the browser.
Soon however, clicking on an image will result in the image expanding in an overlay. The underlying page will still be there and all the user will need to do is click outside the image overlay to return to the page.
This will add further richness and usability to your communication hubs.
New file sharing in Microsoft Teams
If you are a regular user of Microsoft Teams for creating and managing documents in the Files area, then one of the annoying limitations is that you cannot share a document with either internal or external individuals that do not have access to the Team.
You can copy a link to the document and send this, but the link will only work if the recipient is already a member of the Team. There is a workaround, but it requires you switching into SharePoint which is ultimately where Microsoft Teams stores your documents. Once in SharePoint, you have access to a really rich sharing experience.
Well Microsoft is now bringing that rich sharing experience to Teams, and it is long overdue.
If you are new to sharing documents then you can find more information here:
Share SharePoint files or folders
Outlook reactions and new notifications experience
Just to show Outlook is still loved by Microsoft and not to be overshadowed by the new kid on the block, Microsoft Teams, you will now be able to use reactions to emails such as like, love, laughter, celebration, surprise, and sadness.
Reactions and new notifications experience in Outlook
Reactions to email messages is coming to Outlook on the web, Outlook for iOS, and Outlook for Android. With this release, Outlook for iOS and Outlook for Android will also add an in-app notification experience where users can view reactions from others, similar to what's seen in Outlook on the web today.
Users will be able to react to email messages with like, love, laughter, celebration, surprise, and sadness.
Apply reactions in Outlook on the web
Upon applying a reaction to an email message, the reaction will be visible in the reading pane for users with an Office 365 for work or school account within the same tenant on supported Outlook apps. When someone reacts to their message, users will see an indication on the existing bell icon in Outlook on the web.
Email message detailing which sent messages received a reaction
Reactions appear in Outlook for iOS
Text predictions in Microsoft Word
Word will soon have text predictions turned on by default. As you type a sentence, Word will provide real-time predictive text which you can use by simply using the tab key.
Text predictions in Word for Windows
When this feature rolls out, users will see text predictions when writing documents in English. When they see the suggested text, users can accept by tapping Tab or they can ignore suggestions by simply continuing to type.
Text predictions help users write more efficiently by predicting text quickly and accurately. The feature reduces spelling and grammar errors and learns over time to give the best recommendations based on your writing style.
Text predictions in Word for Windows
View all your recent files in one place
Microsoft is constantly looking to provide all users with a single view of all their recent and relevant files, no matter where they are stored, including any attachments sent to you via email, as well as documents in Teams, SharePoint and OneDrive.
One place to view all of your documents is on the landing page when you sign into Microsoft 365 using the Microsoft Office Home link.
The new 'All' files view on this landing page not only shows you your relevant files, but also has an improved search capability that enables you to find the document based on the name or even the sender of the document if it is an email attachment.
So if you're tired of looking everywhere for your recent files, then just head over to Microsoft Office Home, or if you are already in Microsoft 365 then open the App launcher and click the “office 365” link at the top.
Upload even larger files to Microsoft 365
Do you create or manage large media files or videos, or any other type of large file?
Then you might now benefit from the increase to the size of a single file that can be uploaded to your OneDrive for Business or SharePoint site. The current size limit is 100GB, which should already meet most user’s needs, but soon this is increasing to 250GB.
Author: SO365 Insights